How much does a wedding coordinator cost?

Coordinators save people from headaches and hiccups during weddings. No matter how good you are at planning, some unexpected issues might arise, such as power outages, lost guests, or late vendors. A coordinator will deal with these crises so that you can look and feel your best during your wedding ceremony. But how much does a coordinator cost for one wedding?

The average price of a wedding coordinator is a flat fee of $1,000. However, expect to spend as low as $600 to as high as $3,000, depending on the wedding size and similar factors. If you need to hire a wedding coordinator, this guide will help you set the right budget.

Average wedding coordinator costs in Australia

Wedding coordinator costs by location

What do wedding coordinators do?

When having DIY weddings, friends or close relatives are often tapped for help during the ceremony or reception. While they might be more than willing to lend a hand, this also means that you and your guests need to balance celebrating and working. Hiring a coordinator will enable everyone to fully enjoy the celebration and make memories that last a lifetime.

Wedding suppliers like coordinators wear multiple hats during the big day. To help you understand the value and depth of the services offered, we’ve outlined the different roles of these professionals.

Day-of wedding coordinators

These handle three things during the actual wedding day: timelines, logistics, and management. They make sure that timelines are met and that the whole program is executed to perfection. Because of their help, vendors and guests arrive and eat their meals on time, wedding DJs play on cue, and speeches and dances are within schedule.

Second, they make sure everything’s ready in terms of logistics. They ensure that seating charts are followed and that flowers arrive fresh and beautiful at the venue. Lastly, they manage everything at the end of your wedding day, facilitating vendor payments and rental returns.

Month-of wedding coordinators

These are involved on a longer-term basis. They take time to review all the details and fix potential issues. Unlike their day-of counterparts, they have the benefit of time to give recommendations on your wedding budget, seating charts, and invitations. During the wedding, they also take on the tasks of their day-of counterparts, including menu tasting.

Factors affecting the price of wedding coordinators

Many factors affect the total cost of wedding coordination, and here are some notable ones:

Support level

Most couples have different needs or preferences. Some might be more hands-on in planning and only need day-of wedding coordination. Other couples might need help with keeping track of the little details and require services on a longer-term basis. The more work needed, the higher the cost.

Expertise level

Costs will also depend on their level of expertise. Seasoned coordinators have unique styles and charge higher than newbies. Make sure to hire a Tasker who matches your vision to prevent undue stress (and extra fees) during your special day.

Event complexity

If you have more guests and multiple venues, month- and day-of wedding coordinator costs can also increase since the Tasker will have to work with more vendors and equipment and make sure each guest is happy.

Reducing the cost of wedding coordination

Do you want lower costs to save money? You can make your dream wedding come to life and enjoy substantial savings by hiring your wedding planner as your coordinator. They would be very familiar with the details of your wedding and could offer a discount. Moreover, consider hiring a coordinator by the hour or making your guest list more exclusive. To keep everyone happy, simply send a virtual invite and stream your wedding online.

Book a wedding coordinator on Airtasker

Are you ready for your wedding day? Here are helpful details to include when filling out the request form:

• Your wedding location, schedule, and budget

• Help needed

• Number of guests

• List of vendors during the reception

Once you get connected with a Tasker, it’s a good idea to prepare a list of questions and have a quick chat. Ask about their working style and approach to wedding coordination. Doing so will help you gauge if they’re a good fit and if your personalities match. The last thing you need is to work with someone who doesn’t make you feel at ease.

Ultimately, weddings mark a huge turning point in life. Celebrate your wedding day and savour its important moments by hiring a pro on Airtasker. Whether you need a planner, coordinator, or photographer for your wedding, Taskers can make the event go smoothly.